Part-time Administrative/Event Assistant

Events by Design is seeking a part-time Administrative and Event Assistant. This position is for a company that is ready to grow and bring together an entrepreneurial team. We’re seeking a go-getter…someone with great event ideas and attention to detail. Initially, this position is highly clerical/administrative requiring data-entry and administrative skills.

Hours:

· 15-20 hours per week

· Opportunity to increase hours based on event schedule and need

Location:

· This is a telecommuting position

· Must have your own computer with MS Office (Word, Excel, Access, Power Point, Outlook) and Internet access

Basic Function:

· Responsible for managing and updating the contact database; data-entry; calling for cost estimates; manning call-center for event registrations; submitting rfps, confirming vendor details

Special Education/Experience Requirements:

· Associate's/Bachelor's degree required or must be currently working towards a degree

· Experience may be substituted for a degree

· At least two years of experience preferred

· Must have understanding of marketing, conference or event planning

· Must have strong interest or experience in event planning

· Must be customer-service oriented

· Entrepreneurial spirit a plus

· Ability to “think outside the box” a plus

Special Knowledge/Skills Requirements:

· REQUIRED--Basic knowledge of Microsoft Office (Outlook, Word, Excel, Power Point)

· Strong organization, high initiative, strong interpersonal skills, discretion, poise, mature judgment; ability to work in a fast-paced environment; articulate; strong writing skills preferred.

· Must be able to lift up to 25 lbs.

Event Planning Duties could include:

· Logistical Planning

· Budget Management

· Marketing Strategy & Implementation

· Vendor Management

· Volunteer Management

Administrative Duties could include:

· Perform general office duties including processing timesheets, faxing, and other tasks.

· Provide administrative support for President including processing correspondence, maintaining President’s schedule, and other tasks as assigned.

· Respond to general inquiries. Respond to inquiries through the internet and e-mail.

· Arrange meetings and conference calls; prepare mailings for external audiences. Prepare meeting agendas, reserve space and oversee meeting arrangements. Attend meetings and take meeting minutes.

· Maintain paper and database files; prepare merge mailings, maintain database and accounting for events.

· Assist with preparing presentation materials including PowerPoint presentations.

Onsite Event Duties could include:

· Pre-event set-up

· Logistical Support

· Vendor Management

· Post-event breakdown

How to Apply:

Submit Resume and Salary Requirements via

E-mail: eventjob09@gmail.com

Fax: 703.485.3427

Word Documents & PDFs accepted

About Events by Design

Events by Design is a full-service event management and marketing boutique providing services for a wide variety of sectors including: government, corporate, small business, non-profits and individuals.

*Events by Design reserves the right to alter the job specifications in this announcement. Job Details will be finalized in a contract with the candidate.